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Typical verification Processes


Usually Verification and validation are two distinct independent processes that are employed for checking that a product, service, or documents etc. do meet stated or stipulated requirements and specifications and that it fulfills the required purpose.

Many institutions take it as a responsibility to have a verification unit or department in their organizations. This is to ensure that all documentations and products and services they engaged with meet the standards of the organization.

In the academic setting, verification of results and certificates is an example of how institutions ensure that certain standards are set and maintained.

It would usually entails a set of manual as well as electronic checks on the document (Results, certificates) presented. This s to ensure that the source of the document is genuine as stated by the candidate or the supposed owner.

Again, it might be to certify if the person involved is qualified. This type of verification may not necessarily be on the subject of checking the source of the certificate or result but rather on the contents and merits it has. Does the grades and the point in the result agree with set standards for the purpose for which the owner is presenting it as a prerequisite?

 Other forms of verification abound around different types of Industries. The immigration and Home office of various countries for instance are very much interested in verifying the authenticity of the visas presented by potential visitors to their counties. A valid visa is one which is issued by the country of intended visit embassy or Home office. Importantly, it will possess certain features and stated information on the bio data and peculiar only to the holder.

 In summary, verification of any item or services involves interaction with one of the following:

1. Personnel: This might be a designated officer charged with the job of accessing certain parameters in the item, product or service in question.

2. A machine or tool: This might be an equipment already programmed and measured to verify if the presented item or service meets the pre-determined standard

3. Software: This might be a computer based program that can have artificial intelligence to assess the item or service in question.

4. Legal Instruments: This refers to substantial and valid laws and regulations guiding certain items, goods, products and services. Verification in this sense refers to compliance with this regulations. A full compliance can be described as verified item or service. While failure to comply put the said goods, items or service in a category that may be termed “unverified”


In most instances, items, goods, products, and services that are not verified may attract stipulated penalty. Receipts, certificates of verification and grading might also be presented and attached to verified items, goods and services. A good example of this can be seen at Airports, sea ports and most entry points to any country where immigration officials work to enforce relevant verification stipulations and legislations for goods and services.


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